Every record, in its place.
Dibuka is our out-of-the-box records management system, with data storage and management, document storage and dashboards included. Use it as SaaS, or deploy it in the data centre of your choice.
Dibuka means “books” in Setswana. Your organisation's books, kept properly.
One system, three jobs
Records, documents and reporting in one place
Dibuka replaces shared drives, filing cabinets and spreadsheet registers with one system your teams can search and report on from day one.
Data storage and management
Capture structured records, classify them against your file plan and keep them organised as they grow.
Document storage
Store scanned and digital documents alongside the records they belong to, so the paperwork and the data stay together.
Dashboards
See volumes, activity and records due for action at a glance, by department or record type.
Records
48,213
+1,204 this month
Documents
126,870
+3,512 this month
Due for review
317
42 this week
Records by department
Recently filed
| File ref | Title | Docs | Status |
|---|---|---|---|
| FIN/4/2/1 | Supplier invoices Q3 | 212 | Filed |
| HR/2/1/3 | Employee contracts 2026 | 58 | In review |
| LEG/1/5/2 | Lease agreements | 17 | Review due |
Who uses Dibuka
Any organisation that still files on paper
If you keep files, Dibuka can digitise them. These are some of the organisations it suits, and what they would keep in it.
Private medical practices
Patient files, consent forms, referral letters and test results.
Funeral services
Funeral policies, next-of-kin details, death certificates and burial orders.
Law firms
Case files, contracts, correspondence and court documents.
Schools and colleges
Learner records, admissions, reports and staff files.
Property and rental agencies
Leases, tenant files, inspection reports and body corporate minutes.
Municipalities and public bodies
Applications, council records, contracts and correspondence.
Mining and agriculture
Permits, safety certificates, land and lease records.
Non-profits
Beneficiary records, donor agreements and grant reports.
Small businesses
Invoices, supplier contracts and compliance certificates.
Deployment
Your records, where you want them
Some organisations want a service that just works. Others need their records to stay on infrastructure they control. Dibuka supports both with the same product.
SaaS
Dibuka Cloud
We host, run and update Dibuka for you. Start capturing records without setting up servers.
- Hosting
- Managed by Mafatshe SS
- Updates
- Applied for you
- Best for
- Teams that want to start quickly
On-premises
Your data centre
We deploy Dibuka on your own servers, so your records never leave your building.
- Hosting
- Your infrastructure
- Updates
- Scheduled with your team
- Best for
- Strict data residency needs
Private cloud
Your cloud of choice
We deploy Dibuka into the cloud provider and region you already use, under your account.
- Hosting
- Your cloud tenancy
- Updates
- Scheduled with your team
- Best for
- Existing cloud commitments
Security and data protection
Your records, protected wherever they're hosted
Records hold personal information, so data protection is part of every Dibuka deployment, not an add-on.
Built around data protection law
We design and deploy Dibuka with the law that governs personal data where you operate in mind: POPIA in South Africa, and the equivalent laws in other countries across Africa and beyond.
You choose where your data lives
Keep your records in our managed cloud, your own data centre or your own cloud account, to meet the data residency rules that apply to you.
Reviewed with you before go-live
We work through your security and privacy requirements with your team before any records are moved into Dibuka.